A purchase order and its full record, together from request to arrival
The request, the supplier file, the shipment status and the customs documents stay together in the same record. The system is part of the software the company develops for its own operations and for clients.
The same order, read differently by every tool involved
Altrex holds the request, the supplier file, the shipment status and the documents in one record that updates as the order moves. The record system is developed and maintained by the company as part of its software development work.
How a purchase is recorded at our desk
Each purchase is kept on one record from the first request to the papers that travel with the cargo.
Request
Budget line, quantity and required date are entered when the request is raised.
Supplier file
Known suppliers stay on file with capacity and credentials. New suppliers are checked before a quote is accepted.
Order
Approval follows the value threshold. The purchase order is issued from the same record as the request.
Shipment
Booking details from the forwarder are added: mode, route and expected arrival.
Documents
Certificate of origin, packing list and safety data sheet are attached to the shipment as they are produced.
Areas of the record
Four working areas share the same record. Data stays in the record across modules.
Requests
Requests, approvals and purchase orders follow a guided flow with thresholds and owners set in advance.
Suppliers
Each supplier holds capacity, credentials and delivery history on file.
Shipments
Handles shipments switching transport mode mid-route, sea to rail, air to road, where most tracking tools lose the thread at the handoff.
Documents
Certificates, declarations and trade papers are generated to the required specification, with version history kept for every document across the shipment's lifecycle.
These working areas form part of the software the company develops and maintains for its trade operations.
PT. ALTREX GLOBAL PRO, Reg. No. 0608250111743, Denpasar, Bali, Indonesia. Physical trade and logistics: altrextrade.global. Same legal entity. The company develops custom software for clients and maintains the purchase and document record system used in its own operations.
Software development
The company develops custom software for clients. Projects cover business systems, internal tools, integrations, trade and logistics platforms, and any other software the client requires.
Work is done on a project basis or under ongoing development arrangements. Scope, stack and delivery format are defined by the client’s task.
IT companies and other organisations commission development here. The same engineering capacity used for the company’s own systems is available for external projects.
Control points on every shipment
Each point below is recorded and available for review.
Verification
- Supplier capacity and credentials confirmed on file
- Bank details and payment instructions verified
- Quality inspection reports attached to the record
At the border
- Supplier names flagged for review against publicly available watchlists before approval
- Trade documents attached to the shipment record
- Certificates and packing lists stored with the shipment
Governance
- Approval limits set by user and department
- Changes to data tracked and attributed
- History of checks available when needed
The same record stays open from the first request until the cargo is signed off.
Goods we handle
Categories of goods in our trade operations.
Energy & Commodities
Tracks sourcing across 30+ commodity grades, with sanctions screening run on every supplier before a quote is accepted.
Agriculture & Food
Holds certification records for grower networks up to 500 suppliers, with shelf-life windows tracked against shipment timing.
Manufacturing & Equipment
Manages parts and tooling orders across supplier bases running 200+ active SKUs per line.
Consumer Goods
Supports catalogues up to 40,000 SKUs, with supplier files held on record across every active line.
Luxury & Premium
Tracks provenance documentation through an average of 6 to 8 custody points per shipment.
Construction & Materials
Coordinates bulk orders running into the hundreds of tonnes, matched against delivery windows on active sites.
First weeks on the desk
Map the current path
A short session on how requests, suppliers and documents move today.
Set rules before login
Thresholds, owners and document templates are set before first use. Further changes to the system are handled by the company’s software development team.
First category
One category is opened first; the rest follow once the path is stable.